Benefits of Having a Multifunction Device

Multifunction printers have long been seen as the ultimate symbol of office productivity. Due to their compact structure and flexible capabilities, they have become a staple in offices that need to move large volumes of documents through a workflow. One convenient, easy-to-use device allows you to print, copy, scan, and fax.

These are the many advantages that multifunction printers bring to an office. 

Convenience

In order to provide users with more convenience, multifunction printers combine multiple features into one device. For example, you can use the same device to scan and print an image. This will save the time you would have used to walk to two different devices. This also makes the print environment easier to control since all the printing activities occur in one network.

Having control over the print environment, enables you to have more control over printing costs and security. It can help protect confidential and corporate information from unauthorized access. Additionally, Multifunction printers have wireless connectivity which allows you to print on the go from your mobile or connect to other devices without the hassle of all the wires and cables.

Saves Space

A multifunction printer takes up less space than multiple devices. There will be less clutter in your office since you won't have to keep a copier, printer, scanner, and fax machine all in one place. If you are working with very limited space, this can be of great benefit to your organization.

Ease of Use

Despite having many capabilities all in one box, multifunction printers are surprisingly simple to use. Easy-to-navigate touchscreen interfaces make it easy for users to find exactly what they need, and they can print with little effort. Furthermore, because such interfaces are standardized, users are able to access their whole fleet of printers after learning just one. 

Saves Money

By reducing the number of machines in the office, multifunction printers lower the electricity bill. The best multifunction printers for the office are Energy Star-rated, which means they are more energy-efficient. You can also reduce your company's carbon footprint this way.

Organizations can also track their printing costs with multifunction printers and avoid underestimating them. Furthermore, you'll save money on maintenance, because it's easier to keep a generalized machine in working order than multiple specialized devices. Spare parts will also be less expensive and easier to come by.

How to Choose the Best Multifunction Printer for Your Office

There are various multifunction printers available on the market with different capabilities. Choosing the right multifunction printer for the office can transform your organization into a productivity powerhouse, so it is vital to do your research. Furthermore, you will increase security and environmental sustainability. Consider these factors when choosing a multifunction printer for your office.

• Do You Require Colour Printing, or Just Black & White?
• What Is The Largest Paper Size You Need To Print On?
• What Is Your Monthly Estimated Print Volume? (In Pages)
• Approx How Many Employees Will Be Using This Printer?
• What Type of Finished Printed Products Do You Require?
• What is your budget for a printer?

At NextGen Automation, we always work with our clients individually in an initial consultation to learn what business equipment and technology will best fit their business. Once we’ve worked together to identify the right products and systems for your workspace, our team of specially trained technicians assists in setup, installation, personnel training, and maintenance for years to come.

Reach out today for your FREE Office Assessment and to speak with one of our industry experts.