How Much Does a Business Copier Cost in Canada? (2026 Pricing Guide)

These ranges reflect market averages across British Columbia, Alberta, and Saskatchewan.

But hardware cost is only one piece of the equation.

How Much Does It Cost to Lease a Copier in Canada?

Leasing is the most common choice for Canadian businesses because it:

• Reduces upfront capital investment
• Provides predictable monthly payments
• Often bundles service and maintenance
• Allows easier technology upgrades
• Protects cash flow

Most leases run between 36 and 60 months.



Monthly lease payments are influenced by:

• Print volume (pages per month)
• Colour vs black-and-white usage
• Device speed (pages per minute)
• Advanced finishing features (stapling, booklet making)
• Service agreement structure

For growing businesses, leasing offers flexibility and cost control without tying up capital.

Buying vs Leasing a Copier: Which Is Better?

There is no universal answer — it depends on business strategy.

Buying Makes Sense If:

• You have available capital
• You print consistently high volumes
• You plan to use the device long-term
• You want to avoid financing costs

Leasing Makes Sense If:

• You want predictable operating expenses
• Technology refresh cycles matter
• You prefer bundled service agreements
• Cash flow management is a priority

In 2026, most SMBs prefer leasing or Managed Print Services because print technology evolves quickly and cybersecurity requirements continue to grow.

What Affects the Cost of a Commercial Copier?

Several factors determine the total cost of ownership.

1. Monthly Print Volume

Higher volumes require more durable and higher-capacity equipment.

2. Colour Printing

Colour printing significantly increases cost per page.

3. Speed (Pages Per Minute)

Faster machines reduce workflow bottlenecks but increase hardware cost.

4. Advanced Workflow Features

Modern business copiers may include:

• Secure print release
• Cloud integration
• Scan-to-email and scan-to-cloud
• Mobile printing
• Document management integration

5. Cybersecurity Capabilities

Today’s copiers are network-connected devices. Without proper configuration, they can create security vulnerabilities.

Security features such as encrypted hard drives, user authentication, and firmware protection increase device value — and reduce risk.

What Is the Average Cost Per Page in Canada?

Cost per page varies based on contract and usage.

Typical averages:

• Black & White: $0.01–$0.03 per page
• Colour: $0.06–$0.15 per page

High unmanaged colour usage is one of the biggest cost drivers in Canadian offices.

Understanding cost per page is essential when comparing vendors.

Is Managed Print Services More Cost-Effective?

In many cases, yes.

Managed Print Services (MPS) combine:

• Equipment
• Service and maintenance
• Toner supply
• Remote monitoring
• Usage analytics
• Security oversight

Instead of reacting to problems, MPS provides proactive management.

Most businesses experience:

• 20–30% reduction in print expenses
• Improved device uptime
• Better visibility into print usage
• Stronger security compliance
• Streamlined multi-location management



For organizations with multiple offices, MPS centralizes reporting and simplifies vendor management.

How to Choose the Right Copier for Your Business

Before selecting a copier, consider:

• How many users will share the device?
• What is your average monthly print volume?
• How much colour do you print?
• Do you require advanced finishing?
• Do you operate in a regulated industry?
• Do you need integration with cloud systems?
• Are you planning to grow?

Choosing equipment based solely on upfront cost often leads to higher long-term expenses.

A properly sized and managed solution delivers better ROI and operational stability.

The cost of a business copier in Canada in 2026 depends on more than hardware pricing. Total ownership includes service, consumables, downtime risk, security requirements, and scalability.

The smartest investment is not the cheapest machine — it is the right print strategy aligned with your business goals.

If your organization has not conducted a structured print assessment in the past two years, there is a strong chance you are overspending or operating with unnecessary risk.

Here’s a more natural, conversational closing with a clear but professional call to action — aligned with your Tech Ally positioning:

Ready to Make a Smarter Print Decision?

The cost of a business copier in Canada in 2026 goes far beyond the price tag on the machine. Service agreements, toner, downtime, cybersecurity, and long-term scalability all impact what you truly pay over time.

The right investment isn’t about choosing the cheapest device — it’s about building a print strategy that supports your workflow, protects your data, and scales as your business grows.

If your organization hasn’t reviewed its print environment in the last two years, there’s a strong chance you’re overspending or operating with unnecessary risk. A simple assessment can uncover inefficiencies, hidden costs, and security gaps you may not even be aware of.

NextGen Automation supports businesses across:

• Kelowna
• Kamloops
  
• Nelson
  
• Victoria
  
• Nanaimo
  
• Courtenay
  
• Vancouver
  
• Prince George
  
• Delta
  
• Lower Mainland
  
• Calgary
  
• Edmonton
  
• Red Deer
  
• Lloydminster

We work with organizations throughout British Columbia, Alberta, and Saskatchewan, delivering integrated print, IT, cybersecurity, and workflow automation solutions designed for growing teams.

As an authorized partner of Canon, Konica Minolta, Ricoh, Lexmark, Epson, Kyocera and Sharp, we provide access to industry-leading office and production print technology backed by local service and national-level support.

If you’d like clarity on your current print costs, or guidance on choosing the right copier for your environment, our team is ready to help.

Request a complimentary print assessment or speak with one of our specialists today.